NB: Please note that aside from the benefits covered by the registration fee, all other expenses, including travel, accommodation, and related costs, are the sole responsibility of speakers, exhibitors, and attendees.

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Accommodation / Hotel information

Below is an updated list of possible accommodation options for delegates. These accommodations are in close proximity to the conference venue and they offer a range of options to suit the different preferences and budgets of delegates.

Please indicate when making the reservation at Mercure Hotel Windhoek (Old Safari Hotel) that you are attending the AfLIA Conference, in order to take advantage of the negotiated rates. Apart from the list below, kindly note that there may be several other accommodation in Windhoek that one could check on the internet and make own contacts for accommodation.

Accommodation options:

Hotel Name	Standard Room Rates (per night)	Website/Contact Information
Mercure Hotel Windhoek (Old Safari Hotel)	1. Single rates – NAD 1450 2. Double sharing – NAD 1700   1. Dinner Bed and breakfast (Single) – NAD 1750   2. Dinner Bed and Breakfast (Double sharing) – NAD 1870   NB: These are discounted rates on accommodation facilities for all conference delegates	Website: https://ALL.com/ Email: info@movenpick.com   Phone: +264 612968000
Arebbusch Travel Lodge	Rates vary	Website: https://www.arebbusch.com/ Email: onlineres@arebbusch.com Phone: +264 61252255
Windhoek Contry Club	Rates vary	Website: www.legacyhotels.co.za Email: windhoek@legacyhotels.co.za Phone: +264 612055200
Katesnest Guest House	Rates vary	Website: https://www.katesnest.com/ Email: bookings@katesnest.com Phone: +264 61227170
Avani Windhoek Hotel	Rates vary	Website: https://www.avanihotels.com/en/windhoek Email: windhoek@avanihotels.com Phone: +264 612800000
Hilton Windhoek	Rates vary	Website: https://www.hilton.com/en/hotels/wdhhihi-hilton-windhoek/ Email: wdhhi_reservations@hilton.com or martin.voskamp@hilton.com Phone: +264 612962929
Droombos Estate	Rates vary	Website: https://droombos.com.na/ E-mail: andrew@nit.com.na / reservations@droombos.com.na Phone: +264 818722613 / +264 832888352 / +264 61250238
Town Lodge Windhoek	Rates vary	Email: tlwindhoek.resv@citylodgehotels.com or tlwindhoek.gm@citylodgehotels.com Phone: +264 833563431
Hotel Pension Palmquell	Rates vary	Email: info@palmquell.com Phone: +264 61234374
Guesthouse Terra Africa	Rates vary	Email: hello@hansenhotels.com Phone: +264 813318989
Hotel Heinitzburg	Rates vary	Website: https://www.heinitzburg.com/ Email: heinitzburg@heinitzburg.com Phone: +264 61249 597
Tate Village Hostel	Rates vary	E-mail: sales@tatevillage.com / sales@tatevillage.com Phone: 264816050420
Marigold Hotel	Rates vary	Website: https://marigold-hotels.com/ Email: reception@marigoldhotels.com Phone: +264 61380000
Villa Moringa Guesthouse	Rates vary	Website: https://villa-moringa.com/en/ Email: info@villa-moringa.com Phone: +264 61224472
Tilla’s Guesthouse Windhoek	Rates vary	Website: https://tillasguesthouse.com/ Email: borges@iway.na Phone: +264 812624478
Xenia B&B Windhoek	Rates vary	Website: https://xeniabnb.com/ Email: hlupic@iway.na  Phone: +264 811294285

NOTE:

1. Room rates are approximate and may vary.

2. Accommodation rates have been stated in Namibian Dollars (NAD). To convert to your local currency, please go to: OANDO Currency Converter

3. We recommend that you contact the hotels directly or visit their official websites for the most up-to-date rates and availability.

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Airline Information

Here is an updated table of airlines that operate flights to Hosea Kutako International Airport (HKIA), Namibia. These airlines offer various routes to Windhoek hence can facilitate your travel from multiple international locations to attend the 6th AfLIA Conference and African Library Summit in Windhoek, Namibia,

Selected airlines serving Hosea Kutako International Airport (HKIA) Namibia:

Airline	Origin of countries served	Website
Airlink	South Africa, Namibia	https://www.flyairlink.com
Ethiopian Airlines	Ethiopia	https://www.ethiopianairlines.com
FlyNamibia	Namibia	https://www.flynamibia.com.na
South African Airways	South Africa	https://www.flysaa.com
TAAG Angola Airlines	Angola	https://www.taag.com
FlySafair	South Africa	https://www.flysafair.co.za
Discover Airlines / Eurowing / Lufthansa	Germany	https://www.discover-airlines.com
Air Botswana	Botswana	https://www.airbotswana.co.bw

Note: Airline routes and services are subject to change. Delegates are advised to check with airlines for the most current flight information.

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Conference registration fee entitles one to:

1. Participation in all plenary sessions, keynote addresses, panel discussions, and breakout sessions.
2. Entry to the exhibition hall to engage with exhibitors showcasing innovative products, services, and solutions.
3. High-speed internet throughout the conference venue for seamless connectivity.
4. Daily lunch, mid-morning and mid-afternoon tea/coffee snack breaks during conference hours. Additionally there will be a cultural night dinner featuring local cuisine and entertainment.
5. Delegates will receive branded conference tags, brochures, promotional materials, and branded conference souvenirs, including bags and other memorabilia.
6. Post-conference access to presentations, videos, pictures, and any shared documentation.
7. Exclusive opportunities to network with peers, speakers, and exhibitors during and after sessions.
8. Access and participation in hands-on workshops and special activities, including pre-conferences.
9. On-site assistance from the conference help desk, including travel advice and other logistics support.
10. Official certificate to recognize your attendance and participation in the event.

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VISA Information

1. Formal invitation letters will be sent automatically to those who register online and can be used for visa purposes.
2. Participants should apply for their visa early.
3. Kindly take note that the Passports must be valid for at least six (6) months from the date of entry into Namibia.
4. The Lists of countries that does not require visas, and that of the countries eligible for visa on arrival may vary from time to time, therefore, please check with the Namibian Embassy/High Commission in your country before travelling to Namibia.
5. More information pertaining to visa applicable fees are available on the Ministry of Home Affairs, Immigration, Safety &  Security‘s website: https://mha.gov.na/

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Welcome Desk at HKIA Airport for conference delegates

The Namibian team will have a Welcome Desk set up at Hosea Kutako International Airport, Windhoek, Namibia from the 16-18th May 2025, to receive delegates attending the 6^th Conference as an Association and the 8^th African Library Summit. The team will be available to assist guests by providing them with directions and information, as well as guiding them to the transportation service providers.

Please note that participants will be responsible for covering their own transportation cost to their respective accommodation facilities.

To ensure smooth planning and coordination for your arrival at Hosea Kutako International Airport, we are kindly requesting interested conference participants to share their travel itineraries with the conference team at afliacomm@aflia.net and victoria.Isaacks@nlas.gov.na. This will help them to arrange a warm welcome and provide necessary assistance upon your arrival. Should you require this assistance, please submit your itinerary details as soon as they are confirmed.

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Airport transport

The Hosea Kutako International Airport (HKIA) is about 45 kilometres away from the City Centre. Most of the hotels are offering Airport transfers, so kindly arrange directly with them when doing your bookings. You can also to contact other airport shuttles as listed below;

NOTE:

1. All transport rates have been stated in Namibian Dollars (NAD). To convert to your local currency, please go to: OANDO Currency Converter

2. All stated rates are subject to changes

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Local Currency and Foreign Exchange rates

The basic unit of currency in Namibia is the Namibian Dollar (NAD or N$), which is divided into 100 cents. There are silver and bronze coins of 5, 10, 50 cents, 1 and 5 dollars. Notes are issued in denominations of 10, 20, 30, 50, 100, and 200 dollars.

The Namibian dollar exchange rates are determined by the interbank market, which varies daily. Participants may wish to obtain current information from the internet. Commercial Banks and Forex Bureaus provide exchange facilities and they are found at the Airport and all Malls. Most of the banks are open between 09h00am to 15h30pm from Monday to Friday and between 08h30am to 12h00pm on Saturdays. Some of the Forex Bureaux may be open outside these hours.

Some of the Hotels are also offering exchange facilities, often at an extra fee and/or less favourable rates. Forex services are available at Hosea Kutako International Airport, usually from early morning until late at night. It is also worth noting that the South African Rands are also used in Namibia without any conversion.

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Electrical appliances & recommended plugs in use in Namibia

In Namibia, the electrical system operates on a standard voltage of 220-240 Volt and a frequency of 50 Hz, similar to many countries in Southern Africa. The country uses Type D and Type M plugs and sockets:

1. Type D plugs: These are characterized by three large, round pins arranged in a triangular pattern. Type D plugs are most commonly used for older appliances but are still in circulation.
2. Type M plugs: These also have three round pins in a triangular layout, but the pins are larger compared to Type D. This type is more commonly used for heavy-duty appliances.

Visitors from countries with different plug types or voltage standards, a plug adapter and possibly a voltage converter may be needed to use electrical devices safely. Most modern appliances like laptops and phone chargers, however, are often dual-voltage, making them compatible with Namibia’s power system as long as the correct plug adapter is used.

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Some exciting places to visit in and around Windhoek

1. National Library of Namibia: The National Library of Namibia is a legal deposit and copyright library, situated at number 1-7 Eugene Marais Street, Windhoek.
2. National Archives of Namibia: The National Archives of Namibia was established in 1939 and today shares a building with the National Library of Namibia. The Archives is also situated at No: 1-7 Eugene Marais Street, Windhoek.
3. City of Windhoek Museum: Situated at the corner of Robert Mugabe Avenue and Schwerinsburg Street. The Museum houses seven (7) galleries and a dry indigenous garden.
4. Independence Memorial Museum: Located on Robert Mugabe Avenue, it commemorates Namibia’s struggle to end colonialism and achieve independence. It is filled with interesting memorabilia from the armed liberation struggle and features a Restaurant with a view at the fourth floor.
5. Heroes Acre: Located a little way outside of Windhoek, it is one of the official war memorial of Namibia and it serves as a cemetery for national heroes/heroines.
6. National Art Gallery of Namibia: Founded in 1990, the Art Gallery is a state-owned enterprise, houses a permanent exhibition of Namibian, African and European Art. The Gallery is a showcase for Namibia’s visual arts and hosts a collection of exhilarating exhibitions, located at Robert Mugabe Avenue.
7. National Theatre of Namibia: The National Theatre of Namibia is the state theatre in the Namibian capital Windhoek. The National Theatre promotes the development, conservation and maintenance of dramatic arts in Namibia, located at Robert Mugabe Avenue.
8. Christuskirche:The Christuskirche is an architectural masterpiece which was consecrated in 1910. It has an attractive neo-Romanic design with touches of Art Noveau. The names of those who passed on during colonial wars are etched on a plaque inside and the church still holds services (in German) every Sunday.
9. Nakara Namibia: Dive into Nakara’s beginnings from becoming an international renowned Swakara garments manufacturer to being today’s much sought after manufacturer for authentic leather garments, bags and accessories, made in Namibia.
10. Green Market Windhoek:  Available every Saturday from 07h30 to 12h30, for organic farm local and natural produces, food, artwork and more, at No: 3 Dr. Kenneth David Kaunda Street, Klein Windhoek.
11.  Naankuse Bush Camp: No. 277 Farm Frauenstein, about 45 Kilometres outside of Windhoek. They offer Game-drive, Carnivore feeding and more programs. Website: www.naankuse.com; Mobile: +264817241182.
12. Dusternbrook is one of the Guest Farm in Namibia, only 45 minutes from Windhoek (new highway A1 direction of Etosha, exit D1499/Okapuka). The Guest Farm is perfect for your first or last day in Namibia. The traditional family owned safari and guest farm since 1962, overnight and day visitors are welcome alike. Open all day and the whole year around. Mobile: +264818643000E-mail: info@duesternbrook.net Website: https://www.duesternbrook.net/

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Shopping Malls in and around Windhoek

1. Wernhil Park – in Ndemufayo Avenue.
2. Carl-List-Mall – in Independence Avenue.
3. Maerua Mall –   Corner of Jan Jonker and Centaurus Road.
4. Grove Mall – Chasie Street.
5. Namibia Craft Centre, No: 40, Tal Street.
6. Craft-Shops along Independence Avenue, Opposite the Zoo Park.
7. Open-Craft-Shops – located in Post Street Mall.

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Countdown to the Conference

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Contact us!!

For any further enquiries about the conference please email us at afliacomm@aflia.net with a copy to secretariat@aflia.net. For more information, please visit AfLIA website: https://web.aflia.net/ regularly.

Also feel free also to contact Ms. Sarah Negumbo, in Namibia, should you require assistance on the ground,

Email: Sarah.Negumbo@moe.gov.na,

Tel: +264 612933180

See you in Windhoek, Namibia!